Terms & Conditions

Thank you for trusting us and using our products! We build them to help you become more successful in your hiring. To protect everyone we deal with and to illustrate our commitments to you, here are some terms of service to help make our relationship smoother.

When we say “Company”, “we”, “our”, or “us” in this document, we are referring to Bighire.tools, the business organization.

When we say “Services”, we mean any product created and maintained by Bighire.tools. This includes our Basic and Premium Audit Reports and any custom or expanded offerings we will make in the future, whether delivered within a web browser, desktop application, mobile application, or another format.

When we say “You” or “your”, we are referring to the people or organizations that purchase our audit reports and/or own an account while accessing one or more of our Services.

We may update these terms & conditions in the future. Typically these changes help clarify some of these terms by linking to an expanded related policy. Whenever we make a significant change to our policies, we will also announce them on our company blog.

When you use our services, now or in the future, you are agreeing to our latest terms of service. That's true for any of our existing and future products and all features that we add to our services over time. There may be times where we do not exercise or enforce any right or provision of the terms of service; in doing so, we are not waiving that right or provision. These terms do contain a limitation of our liability.

If you violate any of the terms, we may terminate your account. That's a broad statement and it means you need to place a lot of trust in us. We do our best to deserve that trust by being open about who we are, how we work, and welcoming all emails regarding feedback and constructive criticism. We can be reached at this contact form.

Account Terms You are responsible for maintaining the security of your account and password. The Company cannot and will not be liable for any loss or damage from your failure to comply with this security obligation. We recommend users set up two-factor authentication once we roll it out, for added security. In some of our services, we may require it.

You may not use the services for any purpose outlined in our Abuse Policy page.

You are responsible for all content posted and activity that occurs under your account. That includes content posted by others who either: (a) have access to your login credentials; or (b) have their own logins under your account.

You must be a human. Accounts registered by “bots” or other automated methods are not permitted.

Payment, Refunds, and Plan Changes If you are using a free version of one of our services, it is really free: we do not ask you for your credit card and — just like for customers who pay for our services — we will never sell your data.

For paid services that offer a free trial, we explain the length of trial when you sign up. After the trial period, you need to pay in advance to keep using the service. If you do not pay, we will freeze your account and it will be inaccessible until you make a payment. If your account has been frozen for a while, we will queue it up for auto-cancellation. See our cancellation policy for more details.

If you are upgrading from a free plan to a paid plan, we will charge your card immediately and your billing cycle starts on the day of the upgrade. For other upgrades or downgrades in plan levels, the new rate starts from the next billing cycle.

All fees are exclusive of all taxes, levies, or duties imposed by taxing authorities. Where required, we will collect those taxes on behalf of the taxing authority and remit those taxes to taxing authorities. See our taxes policy for more details. Otherwise, you are responsible for payment of all taxes, levies, or duties.

We process refunds according to our fair refund policy.

Cancellation and Termination You are solely responsible for properly canceling your account. Within each of our services, we provide a simple no-questions-asked cancellation link. You can find instructions for how to cancel your account in our cancellation policy. An email or phone request to cancel your account is not automatically considered cancellation. If you need help cancelling your account, you can always use our contact form.

All of your content will be inaccessible from the services immediately upon cancellation. Within 30 days, all content will be permanently deleted from active systems and logs. Within 60 days, all content will be permanently deleted from our backups. We cannot recover this information once it has been permanently deleted. If you want to export any data before your account is cancelled, we will provide instructions.

If you cancel the service before the end of your current paid up month, your cancellation will take effect immediately, we will automatically prorate since the day of the last cycle and you will not be charged again. See our fair refund policy for more details.

We have the right to suspend or terminate your account and refuse any and all current or future use of our services for any reason at any time. Suspension means you and any other users on your account will not be able to access the account or any content in the account. Termination will furthermore result in the deletion of your account or your access to your account, and the forfeiture and relinquishment of all content in your account. We also reserve the right to refuse the use of the services to anyone for any reason at any time. We have this clause because statistically speaking, out of the hundreds (and soon-to-be) thousands of accounts on our services, there is at least one doing something nefarious. There are some things we staunchly stand against and this clause is how we exercise that stance. For more details, see our abuse policy.

Verbal, physical, written or other abuse (including threats of abuse or retribution) of a Company employee or officer will result in immediate account termination.

Modifications to the Service and Prices We reserve the right at any time to modify or discontinue, temporarily or permanently, any part of our services within 60 days notice. If we do, we will do what we can to help clients transition to other services, if possible.

Sometimes we change the pricing structure for our products. When we do that, we tend to exempt existing customers from those changes. However, we may choose to change the prices for existing customers. If we do so, we will give at least 30 days' notice and will notify you via the email address on record. We may also post a notice about changes on our websites or the affected services themselves.

Uptime, Security, and Privacy Your use of the services is at your sole risk. We provide these services on an “as-is” and “as-available” basis. We do not offer service-level agreements for our services.

We reserve the right to temporarily disable your account if your usage significantly exceeds the average usage of other customers of the services. Of course, we'll reach out to the account owner before taking any action except in rare cases where the level of use may negatively impact the performance of the service for other customers.

We take many measures to protect and secure your data through backups, redundancies, and encryption. We enforce encryption for data transmission from the public Internet.

When you use our services, you entrust us with your data. We take that trust very seriously. You agree that Bighire.tools may process your data as described in our privacy policy and for no other purpose. We as humans can access your data for the following reasons:

To help you with support requests you make. We'll ask for express consent before accessing your account.

On the rare occasions when an error occurs that stops an automated process partway through. We get automated alerts when such errors occur. When we can fix the issue and restart automated processing without looking at any personal data, we do. In rare cases, we have to look at a minimum amount of personal data to fix the issue. In these rare cases, we aim to fix the root cause as much as possible to avoid the errors from reoccurring.

To safeguard our platform. We'll look at logs and metadata as part of our work to ensure the security of your data and the services as a whole. If necessary, we may also access accounts as part of an abuse report investigation.

To the extent required by applicable law. With a soon-to-be U.S. registered parent company, with data infrastructure located inside/outside the United States, we only preserve or share customer data if compelled by a government authority with a legally binding order or proper request. If the company is audited by a tax authority, we only share the bare minimum billing information needed to complete the audit.

We use third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run the Services. You can see a list of all sub-processors who handle personal data for Bighire.tools here.

Under fair business practices, we process any data you share with us only for the purpose you signed up for and as described in this privacy policy. We do not retain, use, disclose, or sell any of that information for any other commercial purposes unless we have your explicit permission. And on the flip-side, you agree to comply with your fair use requirements and not use Bighire.tool’s services in a way that violates these norms.

We claim no intellectual property rights over the material you provide to the services. All materials uploaded remain yours.

We do not pre-screen content, but reserve the right (but not the obligation) in our sole discretion to refuse or remove any content that is available via the service.

The names, look, and feel of the services are copyright to the company. In other words, all rights reserved. You may not duplicate, copy, or reuse any portion of the HTML, CSS, JavaScript, or visual design elements without express written permission from the company. You must request permission to use the company's logo or any service logos for promotional purposes. Please use our contact form for requests to use logos. We reserve the right to rescind this permission if you violate these terms of service.

You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the services, use of the services, or access to the services without the express written permission by the company.

You must not modify another website so as to falsely imply that it is associated with the Services or the company.

Features and Bugs We design our services with care, based on our own experience and the experiences of customers who share their time and feedback. However, there is no such thing as a service that pleases everybody. We make no guarantees that our services will meet your specific requirements or expectations.

We also test all of our features extensively before shipping them. As with any software, our services inevitably have some bugs. We track the bugs reported to us and work through priority ones, especially any related to security or privacy. Not all reported bugs will get fixed and we don't guarantee completely error-free services.

Services Adaptations and API Terms In the future, we will offer Application Program Interfaces ("APIs") for some of our services (currently planned as Bighire.tools "All-Access" service). Any use of the API, including through a third-party product that accesses the services, is bound by the terms of this agreement plus the following specific terms:

You expressly understand and agree that we are not liable for any damages or losses resulting from your use of the API or third-party products that access data via the API.

Third parties may not access and employ the API if the functionality is part of an application that remotely records, monitors, or reports a service user's activity other than time tracking, both inside and outside the applications. The company, in its sole discretion, will determine if an integration service violates this bylaw. A third party that has built and deployed an integration for the purpose of remote user surveillance will be required to remove that integration.

Abuse or excessively frequent requests to the services via the API may result in the temporary or permanent suspension of your account's access to the API. The company, in its sole discretion, will determine abuse or excessive usage of the API. If we need to suspend your account's access, we will attempt to warn the account owner first. If your API usage could or has caused downtime, we may cut off access without prior notice.

Some third-party providers may, in the future, create integrations between our services and theirs. We are not liable or accountable for any of these third-party integrations.

Liability We mention liability throughout these terms but to put it all in one section:

You expressly understand and agree that the company shall not be liable, in law or in equity, to you or to any third party for any direct, indirect, incidental, lost profits, special, consequential, punitive or exemplary damages, including, but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if the company has been advised of the possibility of such damages), resulting from: (i) the use or the inability to use the services; (ii) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the services; (iii) unauthorized access to or alteration of your transmissions or data; (iv) statements or conduct of any third party on the service; (v) or any other matter relating to this terms of service or the services, whether as a breach of contract, tort (including negligence whether active or passive), or any other theory of liability.

In other words: choosing to use our services does mean you are making a bet on us. If the bet does not work out, that's on you, not us. We continually do our very best to maintain your trust and through careful management of the business; investments in security, infrastructure, and talent; and in general carry ourselves with the highest integrity. If you choose to use our services, thank you for placing your trust in us.

If you have a question about any of the terms of service, please use our contact form.